How Novartis runs a four-country contractor team through EliteBrains
Hiring one specialist abroad is manageable. Running a group of them across four countries is where it gets complicated - every country has its own contracting rules, its own currency, its own invoicing habits, and finance still wants one predictable number at the end of the month.
Novartis started with a single frontend engineer in 2021. Today EliteBrains handles the contracts, timesheets and approvals for their contractors in Turkey, Germany, the Czech Republic and Slovakia - and pays every one of them through the same monthly cycle. Here is how it works.
Jiri Matousek, Head of IT Novartis
“
«
EliteBrains provided us with a top frontend developer who has been working for us for more than 4 years. Johny became indispensable part of our team within few weeks.»
„
7.3.2021
Jiri described the problem he had and the kind of engineer who could solve it.
8.3.2021
EliteBrains shortlisted vetted engineers and ran additional screening through its own coding assessment platform.
9.3.2021
Jiri did 2 interviews and decided Johny met all the criteria. The whole process took less than 3 days - and the same contract is still running four years later.
What EliteBrains runs for Jiri’s team today
Contracts drafted and signed for every contractor, under the rules of the country they actually work from.
Timesheets collected each month and sent to Jiri’s team for approval before anything is paid out.
Payouts across four countries on one cycle, so nobody chases invoices or bank details.
Worker status kept clean, so a contractor running for years does not quietly turn into a classification problem.
One point of contact for the whole team, whoever joins or leaves.
Four countries, four sets of rules, one process
Turkey
Contracting outside the EU, with its own documentation and payout route.
Germany
The strictest classification rules of the four, and the reason contract wording matters here.
Czech Republic
Local self-employed contractors, invoicing on local terms.
Slovakia
Same setup as the Czech side, different tax and social system underneath.
Novartis sees none of that. The team submits their hours, Jiri approves them, and EliteBrains handles everything between the approval and the money landing in four different countries.
Contractors in more than one country?
Tell us where they sit. We’ll take the rest.
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By signing up, you agree to our Terms of Service and Privacy PolicyWhy use EliteBrains
- Verify skills before you commit Assess candidates upfront and make decisions based on real ability, not just CVs.
- Simple, structured contracts Create and manage contractor agreements without legal confusion or endless back-and-forth.
- Clear payments and tracking Keep full visibility over work, approvals, and payments in one streamlined flow.
- Everything in one place From skill checks to contracts and payouts, manage your contractors without scattered tools.
“With EliteBrains, we streamlined contracts, approvals, and payments into one simple workflow.”